Department of Education Registration
In California, private elementary schools are required to register yearly by submitting a Private School Affidavit to the Department of Education (Education Code 33190). This form, along with our written curriculum, is filed with the Superintendent of Public Instruction.

Licensing
The Preschool Section of the school is licensed by the California State Department of Social Services Community Care Licensing Division (CCLD) and conforms to all state laws and regulations pertaining to the operation of child day care centers. Our center is licensed for 49 children.

State law requires annual unannounced visits and inspection of our school facility by a CCLD representative. The CCLD has the right to inspect the facility and interview children without prior parent authorization or consent. The purpose of the visit is to ensure that the school conforms to all state laws and regulations.

Transcripts and Cumulative Records
Administration will maintain all legal transcripts and cumulative records as provided by law. Student records are confidential and therefore open only to the child’s teacher, the school Principal, an authorized employee of the licensing agency, or the child’s parent or legal guardian. Progress reports of student achievement will be provided to the parents by the teachers. Parent-Teacher Conferences will be held at the end of each academic semester.

Assessment
Acknowledging the right of parents to know how their child is doing in school, progress reports will be issued at the end of each semester. Parent-teacher conferences are required at the end of each grading period and whenever needed or desired. Completed samples of work will be maintained in the student’s portfolio and be made available to parents to keep them informed of progress.

Arrivals and Departures
Music and meditation begins at 9:05 am. Class begins at 9:15 am. Children who arrive after 9:00 are considered late and must wait at designated areas until escorted to class by a school staff member. Parents shall be responsible for transporting their children to and from school.

Sign-In/Sign-Out Procedures
Parents are required to sign their child in and out of school each day. This record is proof that your child is on site and is used in emergency situations. If a child is to be picked up by someone other than a legal guardian, prior written notification is required. Parents/Guardians, are required to provide the school with the names of at least two persons authorized to pick up the child in case of illness or emergency. A photo ID will be required for anyone picking up the child. If either parent is not allowed to pick-up the child, a court order must be provided and placed in the student’s file. In the event a person other than those listed in the student file will pick up a child, we will require an advance written notice from the parent. In the event of an unforeseen emergency, a verified phone call from the parent must be made to the school in order for the child to be released to anyone not listed in the student’s file.

Absences/Attendance
Parents/Guardians must inform the school immediately when their child is absent. A note duly signed by parent/guardian stating the reason for and duration of absence should accompany the child when returning to school.

Appointments
Parents may pick up students from school for such appointments as medical, dental or emergency circumstances by signing them out through the office only.

Visits and Conferences
Parents must sign-in/out through the office whenever they wish to observe or enter a class for whatever reason. To speak with the principal or a teacher, appointments must also be made through the office. There will be at least 2 conferences (per child) each school year, each lasting about 20 minutes. Additional conferences may be scheduled at the request of parent or teacher.

Airing Views, Comments, and Grievances
Concerns regarding the school, its policies and procedures, actions of staff members and students, must be expressed to the school administration only. Concerns related to classroom procedures and other educational issues should be brought to the attention of the appropriate classroom teacher. Complaints about specific teachers or staff members should be brought to the school principal. Concerns regarding a child other than your own may be brought up with the teacher concerned or staff involved only.

Before and After School Care
CIE is open from 7:00 am to 6:00 pm. Day care hours for the all children will therefore be from 7:00 am to 9:00 am, when classes begin and from 3:00 pm to 6:00 pm after class hours. Children arriving before 8:45 am must be signed into day care. They must be signed in and out with the teacher in-charge.

Snacks and Lunches
Each day CIE will provide the Preschool/Kindergarten children with snacks consisting of at least two food groups. All children will be offered a morning snack around 10:15 and in the afternoon around 4:00. If your child is allergic to any food, please communicate this to our staff. We will offer such foods as crackers, grains, fresh fruits and vegetables, cheese, milk, and juice.

Lunches are to be brought from the home. They should include some form of protein, such as meat or cheese sandwich on whole grain bread and fruit, juice or milk. No candy, and limit sweets, please.

Dress Code
Maintaining a dress code encourages good grooming and appropriate clothing most effective for working and playing in school. Children must be dressed comfortably. No thongs or bare feet will be allowed. A change of clothes should be kept at school for each child at all times.

School Disaster Plan
In the event of fire and other disasters, we are prepared to provide for the safety and well being of all the children. A copy of the school disaster plan is available for review upon request. The school shall keep updated the First Aid and CPR training of our staff members. Fire and disaster drills are conducted on a regular basis and children are instructed where to go and what to do when disaster occurs. Parents or their designated representatives may pick up their children as soon as it is safe to do so. Emergency supplies such as first aid kits, food, and flashlights, labeled for use in case of emergency, are stored in each classroom. Our emergency relocation site is Subway Sandwiches, 9242-35 Miramar Road. In the event a school wide emergency occurs, the parents will be contacted as soon as possible and asked to pick their children up at the designated relocation site.

Medical Emergency
In the event of a serious medical emergency, 911 will be called and a certified staff member will administer basic first aide or pediatric CPR. Parents will be contacted immediately.

Medication Policy
The school will dispense prescription medication, sunscreen, and over-the-counter medicine only with written authorization from the parent. Medications must be provided by the parents, and in their original containers. We will not administer any medication that has expired. Prescription medication must be accompanied by the doctor’s dosage instructions. We recommend that you ask your child’s physician to prescribe a 12-hour dose of medication when appropriate. This allows the parents to control medication at all times. All medications must be given to a staff member upon arrival at school. Any unused medication not picked up by the parent will be disposed of.

Field Trips
Field trips may be scheduled throughout the school year. They may be taken by individual classes or by the school as a whole. Parental permissions will be required for all field trips and parents’ assistance, particularly with transportation, may be requested.

Holidays and Vacations
CIE will observe the following legal holidays: New Year’s, President’s Day, Martin Luther King Jr. Day, Memorial Day, Fourth of July, Labor Day, Thanksgiving Day, and Christmas Day. The winter holiday vacation will last for two weeks from mid-December to early January. Spring Break will be one week. Please see school calendar for actual holiday dates
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Birthday Celebrations
A child’s birthday is probably the single most important event of the whole year. We honor this special event by allowing each child to share his or her special day with classmates and teachers. Parents are welcome to provide special treats that day.